Real-time medicine stock
See availability, low stock and branch quantities as sales, purchases, transfers and audits occur.
KEEN SYSTEMSGet a QuoteKeen Systems Pharmacy ERP and POS
Complete Pharmacy ERP and POS - from one counter to every branch
Real-time medicine stock, batch and expiry control, wholesale pricing, offline billing, purchasing, audits, credit, accounting and complete reports in one Keen Systems platform.
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Highest-priority capabilities for pharmacy operations
Batch and expiry tracking
Trace supplier lots, expiry dates, near-expiry risk and FEFO decisions from receiving onward.
Wholesale and multi-level pricing
Serve retail, institutional and wholesale customers through controlled price levels and groups.
Fast offline billing
Keep pharmacy counters moving with touch, keyboard, barcode, bill hold and offline-capable workflows.
Multi-branch visibility
Monitor medicine availability, stock value and transfers across one or many pharmacy stores.
Smart stock audits
Run full or random audit projects with mobile counting, variances, damage flags and approvals.
Medicine availability, batches, lots and expiry dates under control
Every received medicine lot can retain its purchase, supplier, batch and expiry context. Staff can find current availability without manually checking every shelf, while managers monitor low stock, near-expiry items, expired stock and affected branches.
Expiry-aware workflows support planned transfers, supplier returns, write-offs and first-expire-first-out picking where appropriate. Damaged goods remain separated from sellable stock, and lot reports preserve traceability for investigations and daily decisions.
Fast pharmacy billing online or offline
The touch-optimized POS also supports keyboard shortcuts, barcode scanning, smart medicine search, bill hold, multiple users and multiple registers. A single invoice can combine payment methods such as cash and card, while approved customers can use managed credit.
Offline capability reduces dependence on internet speed for essential counter operations. Cash In and Cash Out, register reports, live cashier monitoring, SMS alerts and electronic bills extend the billing workflow beyond the sale itself.
Purchasing and supplier workflows built for medicine stock
Purchase and receiving
Match ordered and received quantities while recording cost, supplier lot, batch and expiry details.
Purchase returns
Return damaged, short-expiry or incorrect stock with a traceable reason and supplier impact.
AI-assisted suggestions
Use demand, stock, targets and expiry risk to propose reorders for authorized human approval.
Supplier credit
Track supplier balances, dues, payments, contact information and purchasing history.
Supply-chain monitoring
Follow pending orders, receiving differences, supplier performance and replenishment status.
Lots mapped to purchases
Keep received quantities connected to their source purchase for stronger traceability.
Finance, people and operational safeguards
Customer and supplier credit
Monitor receivables, payables, payments, dues and approved credit activity.
Cash, bank and cheque tracking
Manage payment accounts, bank accounts, cash lockers, cheques and register movements.
Custom user roles
Create permissions for pharmacists, cashiers, purchasing, accounts, auditors and managers.
Critical error detection
Surface pricing, stock and operational anomalies for authorized review.
Under-cost invoice detection
Flag sales below recorded purchase cost before hidden margin losses grow.
Activity accountability
Use activity logs and approvals to understand significant user actions and changes.
A complete automated reporting centre for pharmacy management
Financial: Profit / Loss Report; Expense Report; Tax Report.
Sales & purchases: Purchase & Sale; Product Purchase Report; Product Sell Report; Negative Qty Sales; Discounted Invoices; Monthly Stock vs Sales.
Payments & dues: Purchase Payment Report; Sell Payment Report; Due Collection Report.
Customers & suppliers: Supplier & Customer Report; Customer Groups Report.
Stock & inventory: Stock Report; Product Stock Alert; Negative Stock Report; Dead Stock Report; Branch Wise Stock Value; Stock Expiry Report; Stock Expiry Alert; Lot Report; Stock Adjustment Report.
Products, cashiers and staff: Trending Products; Items Report; Register Report; Live Cashier Monitor; Sales Representative Report; Service Staff Report; Activity Log.
Gift cards, accounting, alerts and configurable extensions
Depending on the agreed implementation, the platform can include gift cards, expense management, accounting views, payment accounts, bank accounts, cash lockers, cheque tracking, SMS alerts and electronic billing. These capabilities are configured around the pharmacy?s workflow, controls and applicable requirements.
The solution is not offered as an anonymous public download. Keen Systems reviews branch count, registers, users, data migration, devices, required integrations and support expectations before confirming the implementation scope.
Start with a solution review
Contact for pricingPlan the right Pharmacy ERP configuration for your business
Tell Keen Systems about your branches, registers, medicine catalogue, pricing levels and current workflow. We will prepare a tailored demonstration and quotation.
Frequently asked questions
Can the system support one pharmacy and multiple branches?
Yes. It can be configured for a single outlet or for centralized management of multiple pharmacy branches, registers, stock locations and users.
Does it track medicine batches and expiry dates?
Yes. Batch, lot and expiry details can be captured during receiving and used for availability, near-expiry monitoring, expiry alerts, reports, returns and stock decisions.
Can billing continue without reliable internet?
The pharmacy POS supports offline-capable billing workflows so essential counter activity is not entirely dependent on current internet speed. Synchronization behavior is confirmed during implementation.
Does it support wholesale and different customer prices?
Yes. Multi-level pricing, customer groups and wholesale or retail levels can be configured with controlled permissions and margin safeguards.
Can staff hold bills and accept mixed payments?
Yes. Bills can be held and resumed, and one invoice can use multiple payment methods such as a cash and card combination.
How do smart purchase suggestions work?
Suggestions can consider stock, movement, targets and expiry risk. Authorized users review and approve recommendations; the system does not silently place supplier orders.
Are stock audits available on mobile devices?
Supported audit workflows can use mobile or barcode-assisted counting for full and random audit projects, variance identification and approval.
Is there a download button or fixed online price?
No. This is a configured business system. Contact Keen Systems for a tailored demonstration, implementation scope and price quotation.