Sales & Billing
Fast POS billing, invoicing, quotations, discounts, returns and delivery orders.
KEEN SYSTEMSGet a QuoteERP · ePOS · Ecommerce · Business Management
ERP Software & POS System in Sri Lanka — Keen Systems ERP / ePOS
A centralized cloud ERP and point-of-sale system for Sri Lankan retail, wholesale and multi-branch businesses. Real-time inventory, offline-capable billing, 35+ built-in reports and a smart purchase and expiry engine — all in one connected platform.
Cloud connectedOffline-ready at every counter
10+Employees working simultaneously
35+Built-in business reports
15+Optional business modules
100%Offline-capable ePOS counter
Executive Overview
One connected platform for every part of the business
Sales, inventory, purchasing, customers, suppliers, employees, finance and reporting — recorded once and reflected everywhere instantly.
Inventory Control
Live stock levels, transfers, adjustments, expiry tracking and low-stock alerts.
Purchasing
Purchase orders, goods received, supplier payments and smart reorder suggestions.
Customers
Purchase history, balances, price groups and loyalty for every customer.
Suppliers
Supplier records, outstanding balances and full payment tracking.
Employees
User accounts, roles, permissions and a complete activity audit trail.
Finance
Payments, expenses, cheques, cash-register movements and account records.
Reporting
35+ built-in reports and live dashboards for owners and managers.
Live Business Monitoring
See the true state of the business right now
From the office, another branch, or on the move — no calling staff, no waiting for end-of-day paperwork.
- Live sales and today's running totals
- Live cashier monitor across every active register
- Branch-wise and cashier-wise sales performance
- Current stock availability at every location
- Low-stock and expiring stock alerts
- Customer balances, payments and outstanding dues
Sales Pattern Recognition
Turn sales history into better decisions
Every recorded sale builds a history that reveals how the business actually behaves.
- Best-selling and trending products
- Slow-moving and dead stock
- Peak sales hours, days and dates
- Seasonal demand around festivals and holidays
- Customer purchasing behaviour
- Employee, cashier and branch performance
Internet unavailable — billing continues
Connection restored — bills synchronized
Offline ePOS Desktop Application
The counter never stops billing
A dedicated desktop app installed at each sales counter keeps invoicing fast and safe all day, every day — even when the internet fails.
- Full offline billing — no internet needed to create invoices
- Complete local product, price and customer data on every counter
- Automatic sync roughly every 30 seconds when the connection returns
- Crash-safe local storage — a power cut never loses a bill
- Duplicate-proof synchronization with automatic retry
- No duplicate invoice numbers, even after hours of offline work
Device Compatibility
One system on every screen
Management access needs nothing more than a modern browser; the counter runs on ordinary PC hardware.
Connected across every screen
Any modern browser
Windows, macOS, Linux, Android and iOS — Chrome, Edge, Firefox, Safari.
Smart TV dashboards
Android TV, LG webOS, Samsung Tizen and other smart TVs for a live wall dashboard.
Standard POS hardware
Touch screens, barcode scanners, receipt printers and cash drawers — no lock-in.
Works on slow connections
Incremental sync keeps the counter fast even on modest or unstable internet.
Smart Purchase & Expiry Suggestions
The system does the arithmetic for every product
Sales speed, stock cover, seasonality and expiry risk — turned into a ready buying recommendation, product by product.
Sales velocity over the last 30, 60, 90, 180 and 365 daysQuantity to order for the rest of this monthA three-month forward purchase forecastSeasonal preparation up to three months aheadExpiry warnings for batches expiring within 120 daysClear flags for slow movers that should not be reordered
Reports & Business Intelligence
35+ built-in reports, filterable by branch, product, customer and date
Move from raw transactions to clear decisions with live operational, stock and financial reporting in one connected workspace.
Live business intelligenceEvery number has a clear next action.
Compare locations, spot trends, monitor risk and drill into the details without exporting data between systems.
35+ ready reports4 reporting areasLive branch filters
11 reportsSales, Cash & Customer
Revenue, payments and customer performance
- Sales Report
- Product Sales Report
- Trending Products Report
- Sales Representative Report
- Discounted Invoices Report
- Sales Payment Report
- Due Collection Report
- Register Report
- Live Cashier Monitor
- Customer Group Report
- Contact Report (Customers)
5 reportsPurchase & Supplier
Buying, supplier balances and cost control
- Purchase Report
- Product Purchase Report
- Purchase Payment Report
- Purchase & Sale Summary
- Contact Report (Suppliers)
11 reportsInventory & Stock
Stock value, movement, expiry and accuracy
- Stock Report
- Stock Details Report
- Branch-wise Stock Value
- Stock Alert Report
- Stock Expiry Report
- Stock Expiry Alert Report
- Dead Stock Report
- Monthly Stock & Sales Report
- Stock Adjustment Report
- Lot Report
- Stock Accuracy Check
6 reportsFinancial & Control
Profitability, expenses, tax and audit visibility
- Profit / Loss Report
- Expense Report
- Tax Reports
- Items Report
- Cheque Dashboard & Reports
- Activity Log
Benefits for Business Owners
More control, with less effort
- Better visibility of sales, stock, cash and dues at any moment01
- Faster decisions based on live figures instead of delayed reports02
- Reduced paperwork — invoice books and ledgers replaced by one system03
- Improved employee productivity and accountability04
- Better inventory planning and stronger financial awareness05
- Business continuity through internet and power interruptions06
- Easier expansion — new branches join without multiplying admin work07
Business Growth & Scalability
Grows with the business
Multi-branch support
Each shop, warehouse and branch keeps its own billing and stock, with consolidated reporting for the owner.
Ecommerce & payments
WooCommerce integration and supported payment gateways sell online from the same stock and prices.
SMS & email services
Bill notifications, payment reminders and promotions delivered automatically.
Scales with the catalogue
Thousands of products, multiple warehouses and larger stock volumes stay manageable.
Optional Business Modules
Extend the platform as your business matures
Every module connects to the same products, customers, stock and financial records.
01Accounting
02HRM / Payroll
03CRM
04Ecommerce
05Manufacturing
06Repair Services
07Project Management
08Field Force
09Asset Management
10Product Catalogue
11AI Assistance
12Custom Dashboards
Product Videos
Watch Keen Systems ERP / ePOS in action
Two short walkthroughs covering the ERP dashboard and the offline ePOS counter experience.
A walkthrough of the Keen Systems ERP dashboard: live sales, inventory, purchasing, reports and multi-branch monitoring.
See the ePOS desktop counter in action: barcode billing, split payments and offline-first sales that sync automatically.
Complete Brochure
Read the full Keen Systems ERP / ePOS brochure — page by page
Swipe or use the arrows to turn pages one at a time, just like a real book. Tap the zoom icon to read fine print up close.
Frequently Asked Questions
Common questions about Keen Systems ERP / ePOS
What is Keen Systems ERP / ePOS?
Keen Systems ERP / ePOS is a centralized cloud business-management system that brings sales, billing, inventory, purchasing, customers, suppliers, employees, expenses, payments and reporting into one platform, built and supported by Keen Systems (Pvt) Ltd.
Does the ePOS counter work without internet?
Yes. The dedicated ePOS desktop application keeps billing fully offline, storing every bill in crash-safe local storage and syncing automatically with the central system roughly every 30 seconds once the connection returns.
How many employees can use the system at the same time?
Under the supported deployment configuration, at least 10 employees can work in the system simultaneously — billing, receiving stock, managing purchases and preparing reports without interrupting one another.
What devices and browsers does the ERP support?
The cloud admin panel runs in any modern web browser on Windows, macOS, Linux, Android and iOS, and live dashboards can also be displayed on Android TV, LG webOS and Samsung Tizen smart TVs.
Can the system manage more than one branch or shop?
Yes. Each shop, branch or warehouse operates with its own billing, stock and registers, while the owner sees consolidated branch-wise sales, stock value and profitability from one dashboard.
How many reports are included?
The system includes 35+ built-in reports covering sales, cash, customers, purchasing, suppliers, inventory, stock, expiry, financials and a complete user activity log.
Can the system suggest what to purchase and warn about expiring stock?
Yes. A built-in purchase-suggestion engine analyses sales velocity, trend and seasonality to recommend reorder quantities and a three-month forecast, and warns about batches expiring within the next 120 days.
Can I add accounting, HR, CRM or ecommerce later?
Yes. Optional modules — Accounting, HRM, CRM, Ecommerce/WooCommerce, Manufacturing, Repair Services, Project Management, Field Force, Asset Management, Product Catalogue, AI Assistance and Custom Dashboards — can be enabled as the business grows.
How do I get a demo or a price quote?
Contact Keen Systems (Pvt) Ltd directly to request a live demo and a package quote sized to your number of counters, branches and employees.
Cloud ERP + Offline ePOS
Ready to modernize your business operations?
Talk to Keen Systems (Pvt) Ltd for a live demo and a package sized to your branches, counters and team.