Sales & Billing
Fast POS billing, invoicing, quotations, discounts, returns and delivery orders.
KEEN SYSTEMSGet a QuoteERP · ePOS · Ecommerce · Business Management
ERP Software & POS System in Sri Lanka — Keen Systems ERP / ePOS
A centralized cloud ERP and point-of-sale system for Sri Lankan retail, wholesale and multi-branch businesses. Real-time inventory, offline-capable billing, 35+ built-in reports and a smart purchase and expiry engine — all in one connected platform.
Cloud connectedOffline-ready at every counter
10+Employees working simultaneously
35+Built-in business reports
15+Optional business modules
100%Offline-capable ePOS counter
Executive Overview
One connected platform for every part of the business
Sales, inventory, purchasing, customers, suppliers, employees, finance and reporting — recorded once and reflected everywhere instantly.
Inventory Control
Live stock levels, transfers, adjustments, expiry tracking and low-stock alerts.
Purchasing
Purchase orders, goods received, supplier payments and smart reorder suggestions.
Customers
Purchase history, balances, price groups and loyalty for every customer.
Suppliers
Supplier records, outstanding balances and full payment tracking.
Employees
User accounts, roles, permissions and a complete activity audit trail.
Finance
Payments, expenses, cheques, cash-register movements and account records.
Reporting
35+ built-in reports and live dashboards for owners and managers.
Live Business Monitoring
See the true state of the business right now
From the office, another branch, or on the move — no calling staff, no waiting for end-of-day paperwork.
- Live sales and today's running totals
- Live cashier monitor across every active register
- Branch-wise and cashier-wise sales performance
- Current stock availability at every location
- Low-stock and expiring stock alerts
- Customer balances, payments and outstanding dues
Sales Pattern Recognition
Turn sales history into better decisions
Every recorded sale builds a history that reveals how the business actually behaves.
- Best-selling and trending products
- Slow-moving and dead stock
- Peak sales hours, days and dates
- Seasonal demand around festivals and holidays
- Customer purchasing behaviour
- Employee, cashier and branch performance
Internet unavailable — billing continues
Connection restored — bills synchronized
Offline ePOS Desktop Application
The counter never stops billing
A dedicated desktop app installed at each sales counter keeps invoicing fast and safe all day, every day — even when the internet fails.
- Full offline billing — no internet needed to create invoices
- Complete local product, price and customer data on every counter
- Automatic sync roughly every 30 seconds when the connection returns
- Crash-safe local storage — a power cut never loses a bill
- Duplicate-proof synchronization with automatic retry
- No duplicate invoice numbers, even after hours of offline work
Device Compatibility
One system on every screen
Management access needs nothing more than a modern browser; the counter runs on ordinary PC hardware.
Connected across every screen
Any modern browser
Windows, macOS, Linux, Android and iOS — Chrome, Edge, Firefox, Safari.
Smart TV dashboards
Android TV, LG webOS, Samsung Tizen and other smart TVs for a live wall dashboard.
Standard POS hardware
Touch screens, barcode scanners, receipt printers and cash drawers — no lock-in.
Works on slow connections
Incremental sync keeps the counter fast even on modest or unstable internet.
Smart Purchase & Expiry Suggestions
The system does the arithmetic for every product
Sales speed, stock cover, seasonality and expiry risk — turned into a ready buying recommendation, product by product.
Sales velocity over the last 30, 60, 90, 180 and 365 daysQuantity to order for the rest of this monthA three-month forward purchase forecastSeasonal preparation up to three months aheadExpiry warnings for batches expiring within 120 daysClear flags for slow movers that should not be reordered
Reports & Business Intelligence
35+ built-in reports, filterable by branch, product, customer and date
Move from raw transactions to clear decisions with live operational, stock and financial reporting in one connected workspace.
Live business intelligenceEvery number has a clear next action.
Compare locations, spot trends, monitor risk and drill into the details without exporting data between systems.
35+ ready reports4 reporting areasLive branch filters
Sales, Cash & Customer
Revenue, payments and customer performance
- Sales Report
- Product Sales Report
- Trending Products Report
- Sales Representative Report
- Discounted Invoices Report
- Sales Payment Report
- Due Collection Report
- Register Report
- Live Cashier Monitor
- Customer Group Report
- Contact Report (Customers)
Purchase & Supplier
Buying, supplier balances and cost control
- Purchase Report
- Product Purchase Report
- Purchase Payment Report
- Purchase & Sale Summary
- Contact Report (Suppliers)
Inventory & Stock
Stock value, movement, expiry and accuracy
- Stock Report
- Stock Details Report
- Branch-wise Stock Value
- Stock Alert Report
- Stock Expiry Report
- Stock Expiry Alert Report
- Dead Stock Report
- Monthly Stock & Sales Report
- Stock Adjustment Report
- Lot Report
- Stock Accuracy Check
Financial & Control
Profitability, expenses, tax and audit visibility
- Profit / Loss Report
- Expense Report
- Tax Reports
- Items Report
- Cheque Dashboard & Reports
- Activity Log
Benefits for Business Owners
More control, with less effort
- Better visibility of sales, stock, cash and dues at any moment01
- Faster decisions based on live figures instead of delayed reports02
- Reduced paperwork — invoice books and ledgers replaced by one system03
- Improved employee productivity and accountability04
- Better inventory planning and stronger financial awareness05
- Business continuity through internet and power interruptions06
- Easier expansion — new branches join without multiplying admin work07
Business Growth & Scalability
Grows with the business
Multi-branch support
Each shop, warehouse and branch keeps its own billing and stock, with consolidated reporting for the owner.
Ecommerce & payments
WooCommerce integration and supported payment gateways sell online from the same stock and prices.
SMS & email services
Bill notifications, payment reminders and promotions delivered automatically.
Scales with the catalogue
Thousands of products, multiple warehouses and larger stock volumes stay manageable.
Optional Business Modules
Extend the platform as your business matures
Every module connects to the same products, customers, stock and financial records.
01Accounting
02HRM / Payroll
03CRM
04Ecommerce
05Manufacturing
06Repair Services
07Project Management
08Field Force
09Asset Management
10Product Catalogue
11AI Assistance
12Custom Dashboards
Product Videos
Watch Keen Systems ERP / ePOS in action
Two short walkthroughs covering the ERP dashboard and the offline ePOS counter experience.
A walkthrough of the Keen Systems ERP dashboard: live sales, inventory, purchasing, reports and multi-branch monitoring.
See the ePOS desktop counter in action: barcode billing, split payments and offline-first sales that sync automatically.
Complete Brochure
Read the full Keen Systems ERP / ePOS brochure — page by page
Swipe or use the arrows to turn pages one at a time, just like a real book. Tap the zoom icon to read fine print up close.
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Pre-built ERP & POS packages
Choose a practical starting point, then tailor it with us
Compare the published Keen Systems software packages by location, users, catalogue capacity and included workflows. Every package can be discussed before you commit.
Package 01
ePOS Lite
A focused starting package for a small shop with a compact catalogue.
Registration feeRs. 15,000one time
Service feeRs. 2,000per month
- Storefront / warehouse / shop
- 1
- User accounts
- 2
- Products or services
- 100
- Customers, suppliers and invoices
- Unlimited
Package highlights
- Sales and purchase reporting
- Stock, purchase and sales tracking
- Single and variable products
- Built-in barcode creation
Software-only package. In-person installation visits are not included; the support team guides installation remotely.
View every included feature and add-on
Everything included
- 1 storefront, warehouse or shop
- 2 user accounts
- Unlimited customers
- Unlimited suppliers
- 100 products or services
- Unlimited invoices
- Purchase reports
- Sales reports
- Create your own barcodes
- Manage single products
- Manage variable products
- Track stock, purchases and sales
- Classify products by brand
- Classify products by category
Suitable business types
- Hardware stores
- Pharmacies
- Grocery stores
- Bookshops
- Service centres
- Jewellery shops
- Retail shops
- Food cities and supermarkets
- Clothing stores
- Additional branch — Rs. 3,900
- Additional user account — Rs. 2,000
- Additional 200 items — Rs. 1,000
- Online/offline hybrid configuration — Rs. 10,000
Package 02
ePOS
A practical retail package with more users, catalogue capacity and hybrid operations.
Registration feeRs. 40,000one time
Service feeRs. 3,000per month
- Storefront / warehouse / shop
- 1
- Sales points
- 1
- User accounts
- 3
- Products or services
- 2,000
Package highlights
- Online and offline hybrid operation
- Unlimited customers, suppliers and invoices
- Daily cashier-wise summaries
- Automatic card-payment price manager
Software-only package. In-person installation visits are not included; the support team guides installation remotely.
View every included feature and add-on
Everything included
- 1 storefront, warehouse or shop
- 1 sales point
- 3 user accounts
- Unlimited customers
- Unlimited suppliers
- 2,000 products or services
- Unlimited invoices
- Purchase reports
- Sales reports
- Manage single products
- Manage variable products
- Track stock, purchases and sales
- Create your own barcodes
- Classify products by brand
- Daily cashier-wise summaries
- Online and offline hybrid system
- Automatic card-payment price manager
Suitable business types
- Hardware stores
- Pharmacies and grocery stores
- Distribution businesses
- Bookshops
- Service centres
- Jewellery shops
- Wholesale and retail shops
- Food cities and supermarkets
- Clothing stores
- Additional branch — Rs. 15,000
- Additional 1,000 items — Rs. 1,000 per month
Package 03
ePOS Pro
More catalogue capacity and hybrid operation for a growing single-location business.
Registration feeRs. 89,000one time
Service feeRs. 4,500per month
- Storefront / warehouse / shop
- 1
- Sales points
- 1
- User accounts
- 4
- Products or services
- 3,500
Package highlights
- Online and offline hybrid operation
- Unlimited customers, suppliers and invoices
- Daily cashier-wise summaries
- Automatic card-payment price manager
Software-only package with an in-person installation visit included. The support team also guides the setup process.
View every included feature and add-on
Everything included
- 1 storefront, warehouse or shop
- 1 sales point
- 4 user accounts
- Unlimited customers
- Unlimited suppliers
- 3,500 products or services
- Unlimited invoices
- Purchase reports
- Sales reports
- Manage single products
- Manage variable products
- Track stock, purchases and sales
- Create your own barcodes
- Classify products by brand
- Daily cashier-wise summaries
- Online and offline hybrid system
- Automatic card-payment price manager
Suitable business types
- Hardware stores
- Pharmacies and grocery stores
- Distribution businesses
- Bookshops
- Service centres
- Jewellery shops
- Wholesale and retail shops
- Food cities and supermarkets
- Clothing stores
- Additional branch — Rs. 35,000
- Additional 100 items — Rs. 1,000 per month
Package 04
ePOS Prime
A wider operational package with customer loyalty, staff access and wholesale tools.
Installation feeRs. 140,000one time
Service feeRs. 9,000per month
- Storefront / warehouse / shop
- 1
- Sales points
- 1
- User accounts
- 7
- Products or services
- 9,000
Package highlights
- Automatic wholesale workflows
- Gift and loyalty cards
- Staff system access cards
- SMS gateway support
Software-only package with an in-person installation visit included. The support team also guides the setup process.
View every included feature and add-on
Everything included
- 1 storefront, warehouse or shop
- 1 sales point
- 7 user accounts
- Unlimited customers
- Unlimited suppliers
- 9,000 products or services
- Unlimited invoices
- Purchase reports
- Sales reports
- Manage single products
- Manage variable products
- Track stock, purchases and sales
- Create your own barcodes
- Classify products by brand
- Daily cashier-wise summaries
- Online and offline hybrid system
- Automatic wholesale workflows
- Gift cards
- Loyalty cards
- Staff system access cards
- SMS gateway
- Automatic card-payment price manager
Suitable business types
- Hardware stores
- Pharmacies and grocery stores
- Distribution businesses
- Bookshops
- Service centres
- Jewellery shops
- Wholesale and retail shops
- Food cities and supermarkets
- Clothing stores
- Additional branch — Rs. 45,000
- Additional 100 items — Rs. 2,000 per month
Package 05
ePOS Enterprise
Multi-location controls, advanced commercial workflows and priority support.
Registration feeRs. 220,000one time
Service feeRs. 19,000per month
- Storefronts / warehouses / shops
- 2
- Stores
- 2
- User accounts
- 18
- Products or services
- 20,000
Package highlights
- User and role management
- Expenses and commission agents
- Payment terms and subcategories
- Premium priority support
Software-only package with an in-person installation visit included. The support team also guides the setup process.
View every included feature and add-on
Everything included
- 2 storefronts, warehouses or shops
- 2 stores
- 18 user accounts
- Unlimited customers
- Unlimited suppliers
- 20,000 products or services
- Unlimited invoices
- Purchase reports
- Sales reports
- Create your own barcodes
- Manage single products
- Manage variable products
- Track stock, purchases and sales
- Define payment terms
- Classify products by brand, category and subcategory
- Daily cashier-wise summaries
- Manage expenses
- User and role management
- Commission agents
- Online and offline hybrid system
- Automatic wholesale workflows
- Gift cards
- Loyalty cards
- Staff system access cards
- SMS gateway
- Automatic card-payment price manager
- Premium priority support
Suitable business types
- Hardware stores
- Pharmacies and grocery stores
- Distribution businesses
- Bookshops
- Service centres
- Jewellery shops
- Wholesale and retail shops
- Food cities and supermarkets
- Clothing stores
- Additional branch with 10,000 items — Rs. 80,000
- Additional 100 items — Rs. 2,500 per month
Package 06
ePOS Enterprise Gold
The largest published package for four-store operations requiring round-the-clock support.
Registration feeRs. 480,000one time
Service feeRs. 30,000per month
- Storefronts / warehouses / shops
- 4
- Stores
- 4
- User accounts
- 18
- Products or services
- 20,000
Package highlights
- Four-store operating footprint
- Full commercial control toolkit
- Online and offline hybrid operation
- VIP 24×7 support
Software-only package with an in-person installation visit included, guided setup and VIP 24×7 support.
View every included feature and add-on
Everything included
- 4 storefronts, warehouses or shops
- 4 stores
- 18 user accounts
- Unlimited customers
- Unlimited suppliers
- 20,000 products or services
- Unlimited invoices
- Purchase reports
- Sales reports
- Create your own barcodes
- Manage single products
- Manage variable products
- Track stock, purchases and sales
- Define payment terms
- Classify products by brand, category and subcategory
- Daily cashier-wise summaries
- Manage expenses
- User and role management
- Commission agents
- Online and offline hybrid system
- Automatic wholesale workflows
- Gift cards
- Loyalty cards
- Staff system access cards
- SMS gateway
- Automatic card-payment price manager
- VIP 24×7 support
Suitable business types
- Hardware stores
- Pharmacies
- Grocery stores
- Bookshops
- Service centres
- Jewellery shops
- Wholesale and retail shops
- Food cities and supermarkets
- Clothing stores
- Additional branch with 10,000 items — Rs. 90,000
- Additional 1,000 items — Rs. 5,000 per month
Package 07 · Purpose built
Smart Custom ERP Development
A made-to-fit ERP platform for operations that need custom workflows, devices, machines, automation, AI or specialist third-party integrations.
Custom quotationContact us for pricingScope, delivery stages and support are priced after requirements discovery.
- Business workflows
- Designed for you
- Locations and users
- As required
- ERP modules
- Selected together
- Devices and systems
- Integrated as needed
Custom solution capabilities
- Custom ERP modules and approval workflows
- IoT sensors and connected-device integration
- Custom electronics, controllers and PCB development
- AI agents, analytics and computer vision
- Industrial automation and machine communication
- API and third-party platform integration
We first map the operational problem, integration risks, users and delivery stages. You then receive a requirements-based scope and negotiable quotation—without forcing the project into a pre-built package.
Ecommerce configuration for Keen Systems ERP
Connect inventory, orders and customer updates to an online store
A separate ecommerce configuration can connect your ERP catalogue and stock to an online sales channel. Final configuration and hosting costs depend on the business and expected traffic.
- Domain registration
- Rs. 5,900 annually.com, .lk or .org
- Ecommerce web hosting
- Rs. 5,000–35,000 monthlySized to traffic and operations
- ERP ecommerce configuration
- Rs. 160,000 one timeMay change with business requirements
Configuration capabilities
- Product details with descriptions, images and pricing
- Real-time stock synchronization across sales channels
- Automatic order fetching from connected channels
- Integrated shipping-label generation
- Real-time order-status tracking
- Payment-gateway integration and setup
- SMS gateway with branded Sender ID
- Professional email-server configuration
- Search-engine-friendly Google SEO setup
Frequently Asked Questions
Common questions about Keen Systems ERP / ePOS
What is Keen Systems ERP / ePOS?
Keen Systems ERP / ePOS is a centralized cloud business-management system that brings sales, billing, inventory, purchasing, customers, suppliers, employees, expenses, payments and reporting into one platform, built and supported by Keen Systems (Pvt) Ltd.
Does the ePOS counter work without internet?
Yes. The dedicated ePOS desktop application keeps billing fully offline, storing every bill in crash-safe local storage and syncing automatically with the central system roughly every 30 seconds once the connection returns.
How many employees can use the system at the same time?
Under the supported deployment configuration, at least 10 employees can work in the system simultaneously — billing, receiving stock, managing purchases and preparing reports without interrupting one another.
What devices and browsers does the ERP support?
The cloud admin panel runs in any modern web browser on Windows, macOS, Linux, Android and iOS, and live dashboards can also be displayed on Android TV, LG webOS and Samsung Tizen smart TVs.
Can the system manage more than one branch or shop?
Yes. Each shop, branch or warehouse operates with its own billing, stock and registers, while the owner sees consolidated branch-wise sales, stock value and profitability from one dashboard.
How many reports are included?
The system includes 35+ built-in reports covering sales, cash, customers, purchasing, suppliers, inventory, stock, expiry, financials and a complete user activity log.
Can the system suggest what to purchase and warn about expiring stock?
Yes. A built-in purchase-suggestion engine analyses sales velocity, trend and seasonality to recommend reorder quantities and a three-month forecast, and warns about batches expiring within the next 120 days.
Can I add accounting, HR, CRM or ecommerce later?
Yes. Optional modules — Accounting, HRM, CRM, Ecommerce/WooCommerce, Manufacturing, Repair Services, Project Management, Field Force, Asset Management, Product Catalogue, AI Assistance and Custom Dashboards — can be enabled as the business grows.
How much do the pre-built Keen Systems ePOS packages cost?
Published packages currently range from Rs. 15,000 to Rs. 480,000 as a one-time registration or installation fee, with monthly service fees from Rs. 2,000 to Rs. 30,000. Each package has different location, user, catalogue, workflow, installation and support allowances. All prices are negotiable and the final quotation is confirmed after discussing your requirements.
Is ecommerce included in every ERP or POS package?
Ecommerce configuration is quoted separately. The published guide lists domain registration at Rs. 5,900 annually, hosting from Rs. 5,000 to Rs. 35,000 monthly and ERP ecommerce configuration at Rs. 160,000 one time. Configuration can change with business requirements, and payment-gateway charges are set by the selected provider.
How do I get a demo or a price quote?
Contact Keen Systems (Pvt) Ltd directly to request a live demo and a package quote sized to your number of counters, branches and employees.
Cloud ERP + Offline ePOS
Ready to modernize your business operations?
Talk to Keen Systems (Pvt) Ltd for a live demo and a package sized to your branches, counters and team.