H.A. Prabash Kumara — Fruit & Vegetable Wholesale ERP
A tailored wholesale ERP and POS implementation connecting farmer purchases, weighed produce, Sinhala purchase bills, English buyer invoices and a shareable daily-price catalogue for H.A. Prabash Kumara.
From the farmer to the buyer, with clearer records
An ERP shaped around Sri Lanka’s fruit and vegetable wholesale trade
H.A. Prabash Kumara — Fruits & Vegetables Supplier buys produce from farmers, checks quality, sorts it into grades and supplies food-city stores, supermarkets and minimarts. The business is based at No. 36 Bodhiraja Mawatha, Mahanagama Colony, Sewanagala, Sri Lanka.
Keen Systems delivered a user-friendly wholesale ERP and POS system for this operating model. The aim was practical: record incoming produce clearly, make everyday billing easier, provide documents each recipient can understand and keep buyers connected to the price catalogue.
Paper bills and handwritten sheets carried the daily workload
The earlier records show produce names, quantities and buyer-specific price columns being written by hand. A printed paper bill format was also part of the former process. Staff had to keep the entries, calculations and documents understandable as produce moved through the business.
The ERP brings these activities into connected purchase, inventory and sales records. This original blank paper format shows where the journey began: a familiar document that staff filled out manually for everyday trading.
Make each weighing and deduction understandable
Fruit and vegetable purchases are recorded by weight. A single produce line can contain several weighings, with the gross quantity, container deductions and final net quantity shown together. This makes the calculation easier to follow when a farmer checks a purchase bill.
The delivered Sinhala farmer purchase bill presents the item, weighing details, net quantity, rate, amount, payments and remaining balance. The document is designed for the person receiving it, rather than asking every supplier to interpret an English sales invoice.
Staff-led quality grading, connected to produce records
Quality inspection and sorting are carried out by the business team. Produce is separated into the grades appropriate for its buyers before wholesale supply. The ERP supports the records around that work: received items, quantities, stock, selected products and sale prices.
In this produce grading and net-weight workflow, staff make the quality decision. Consistent item and grade naming helps the team follow the produce from receiving through to buyer billing.
One produce business. Documents in the right language.
The project combines a visual wholesale POS, Sinhala farmer purchase documents, English buyer invoices and a mobile-friendly catalogue. Explore the presentation below to see how the parts fit together. The recreated interfaces and bills use clearly labelled demonstration records, not private customer transactions.
Workflow presentation · Recreated interfaces and bills · Demonstration records and rates
Built around the waya produce counter works.
AmbarallaRecognizable produce entries
Ash plantainRecognizable produce entries
Anamalu bananaRecognizable produce entries
Long beansRecognizable produce entriesRecognize the produce. Build the bill. Keep the totals clear.
Produce images, item search, quantities and payment options bring the daily counter workflow into one focused workspace.
Swipe across to view the full bill.
බිල්පත
| භාණ්ඩයේ නම | ශුද්ධ බර | ඒකක මිල | වටිනාකම |
|---|---|---|---|
| තක්කාලි | 72 කි.ග්රෑ. | 250.00 | 18,000.00 |
- මුළු බර
- 75 kg
- භාජන සඳහා අඩු කිරීම
- 3 kg
- ශුද්ධ බර
- 72 kg
Swipe across to view the full bill.
| Item name | Qty (kg) | Unit price | Amount (Rs) |
|---|---|---|---|
| AMBARALLA | 25.00 | 200.00 | 5,000.00 |
| ASH PLANTAIN | 30.00 | 150.00 | 4,500.00 |
| ANAMALU BANANA | 20.00 | 180.00 | 3,600.00 |
Daily price communication, on a phone or a computer.
Share the live catalogue, let buyers search produce and download the PDF price list. This screenshot is an interface example; the live link contains the supplier’s currently published entries.
Open the live buyer catalogueClear English invoices for supermarkets, food-city stores and minimarts
When produce is supplied to a buyer, the system produces a branded English wholesale sales invoice. Item names, quantities in kilograms, unit prices, line amounts and totals are organized for easy checking. Where an item uses multiple weighings, the supporting calculation can appear beneath that line.
Payment information and the balance due are shown separately, helping the team discuss a sale or outstanding amount against the same document. A farmer purchase bill and a buyer sales invoice serve different sides of the business, so each receives its own language and layout.
Share one catalogue link when buyers need current produce prices
The daily produce price-list catalogue gives buyers a convenient way to browse the business’s fruit and vegetable range. It supports product-name and SKU search, Sinhala produce names where entered, product details and a downloadable PDF price list.
Staff can update their published prices and share the catalogue URL with buyers. Buyers open the link on a phone or computer and can download the list for their own reference. The screenshots on this project page are interface examples; use the live catalogue for the prices currently published by the supplier.
What a produce wholesaler needs from its ERP
1. Fruit and vegetable wholesale ERP in Sri Lanka
Bring farmer purchasing, produce quantities, inventory and buyer sales into one operating system.
2. Vegetable reseller software for daily trading
Support a reseller that receives produce from growers and supplies several types of retail buyer.
3. Fruit wholesale billing and visual POS
Use recognizable produce images and searchable item entries while preparing wholesale sales.
4. Produce inventory management
Keep incoming and outgoing quantities tied to the products used in purchase and sales records.
5. Farmer purchase management
Record what was bought from a supplier, how its weight was calculated and what has been paid.
6. Sinhala farmer purchase bills
Present weighings, deductions, net quantity and payment balances in an accessible Sinhala document.
7. English wholesale buyer invoices
Provide a consistent, branded sales document for supermarket, food-city and minimart buyers.
8. Quality-grade and net-weight workflows
Keep staff-led quality sorting distinct from the arithmetic used to calculate billable produce weight.
9. ERP for supermarket produce suppliers
Connect purchasing and wholesale billing around the supply pattern of a fresh-produce distributor.
10. Daily produce price lists and buyer catalogues
Share a mobile-friendly catalogue link and printable PDF list instead of recreating a separate list for every buyer.
The workstation, catalogue and earlier paper format
Supplied project photographs and public catalogue views. Catalogue screenshots are examples, not live price quotes. Recreated bill previews above use demonstration records.
Fruit and vegetable wholesale ERP: questions from Sri Lankan businesses
Direct answers about this implementation and the workflow it supports.
What did Keen Systems deliver for H.A. Prabash Kumara?
Keen Systems delivered a tailored wholesale ERP and POS implementation for the fruit and vegetable supplier, connecting farmer purchases, weight-based records, Sinhala purchase bills, English buyer invoices, business reporting and a shareable produce catalogue.
Where is H.A. Prabash Kumara’s produce business based?
The business is based at No. 36 Bodhiraja Mawatha, Mahanagama Colony, Sewanagala, Sri Lanka. Sewanagala is also commonly written as Sevanagala.
How does the business handle fruit and vegetable quality grades?
The team buys produce from farmers, checks quality and sorts it into grades for its buyers. Quality inspection is a staff decision. The ERP supports the item, quantity, stock, purchasing and sales records around that process.
Can farmers receive Sinhala bills while buyers receive English invoices?
Yes. This implementation provides Sinhala farmer purchase bills and English wholesale buyer invoices automatically through the respective purchase and sales workflows.
How are multiple weighings and container deductions shown?
A produce line can show its separate weighings, gross quantity, container deduction and net quantity. The net quantity is the weight remaining after the applicable deductions, making the purchase calculation easier to check.
What is included in the Sinhala farmer purchase bill?
The layout shows supplier and purchase references, produce items, weighing details, net quantities, rates, amounts, payments and the remaining balance in Sinhala.
Who is the English wholesale invoice designed for?
It is designed for buyers such as supermarkets, food-city stores and minimarts, with clear item, kilogram quantity, price, amount, total and payment-balance information.
How can buyers receive daily produce price updates?
The team can share https://ha.keensystems.online/catalogue/1/1. Buyers can browse the currently published produce entries, search the catalogue and download the PDF price list. Updating the catalogue keeps the same shared link useful.
Does the catalogue work on mobile phones?
Yes. The supplied and live catalogue views support phone and desktop browsing, with produce images, search, product details and a PDF price-list download.
Can Keen Systems build a similar ERP for another Sri Lankan produce wholesaler?
Yes. A similar project can be scoped around farmer purchasing, quality-grade naming, weighings, container deductions, stock, buyer invoicing, payments and catalogue requirements. The workflow and document languages should be agreed for the individual business.
Buying from farmers and supplying retail buyers?
Show Keen Systems your purchase book, weighing process and buyer bill. We can plan a wholesale ERP around the way your team works.
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